We are committed to safeguarding the rights and privacy of users of our services and visitors to our website. This means that we do not collect or store your personal information with no reason and without your permission, and we do not sell, trade, or otherwise exchange email lists with other organisations for marketing purposes.
We hold your personal data in order to be able to provide our services as an advice and support organisation and to administer and evaluate our projects. The lawful basis for processing your information is therefore for legitimate interests – e.g. in order to be able to contact you in relation to your query, to support you in your volunteer role, to check on the status of your organisation, to administer events onto which you have booked, etc.
We will process information about your name, contact details and our contact with you. If we need to process special category information about you (such as health information) we will tell you and explain why we need to process that information.
We will retain your information while we are working with you/your organisation. We may retain information beyond this period in order to maintain an audit trail of our activity to inform reports to our funders – usually for one year. We will let you know if the timescales are longer than one year and unless you are specifically informed, your personal details will not appear in any report.
We keep personal data on computerised records and in hard copy format, in accordance with GRCC and Independence Trust policies and take care to store this information securely. We ensure that your details are accurate and kept up to date.
If the service we provide for you involves sharing data with any organisation we will inform you.
Unless you have specifically consented we will not send you marketing information and newsletters.
Website Cookies and Google Analytics
You can disable cookies by changing your website browser settings to reject them. How you do this depends on which browser you use. You can find out more about managing cookies on your device at www.allaboutcookies.org.
When someone visits independencetrust.co.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. This is so we can find out information including how many visitors there are to the site, which pages are most used, what information visitors are searching for when they find our site, and what other websites are referring visitors to independencetrust.co.uk
This information is processed in such a way as to ensure that it does not identify any visitors to the site. We do not collect demographic (age, gender, etc.) or interest data through Google Analytics, and we do not use it for re-marketing or advertising reporting purposes. User and event data (a visit to the site and what happens during the session) is retained for 14 months to enable us to report annually on our website analytics and then is automatically deleted.
If you do not want us to collect information about your visit to our website using Google Analytics you can opt out of the Analytics service by installing an add-on for your browser. This can be found at https://tools.google.com/dlpage/gaoptout
The General Data Protection Regulations (GDPR) provides a number of rights for individuals:
The right to be informed about the information we process about you
The right of access – to see the information we process about you
The right to rectification – if you feel that any information held is inaccurate
The right to erasure – should you decide we should not process information about you
The right to restrict processing about you
The right to data portability
The right to object
Should you wish to exercise these rights please contact us through the following means:
By email – to firstname.lastname@example.org
By telephone – 01452 528491. Ask to speak to Clare Huckett
By post - FAO Clare Huckett, GRCC, Community House, 15 College Green, Gloucester GL1 2LZ
Please provide your full name and contact details, together with the nature of your request and your relationship with GRCC (e.g. former/current member of staff; trustee or other volunteer; service user; and timescales involved). We will respond within a month of receiving your request.
GRCC is a data controller and is registered with the Information Commissioner’s Officer (ICO) – Registration Number Z1653304. The ICO is the UK's independent body set up to uphold information rights and to provide a route for people to complain if they are concerned about the processing of their information.
GRCC - Gloucestershire Rural Community Council. Charity Number 1054282. Company number 3181755
www.grcc.org.uk Community House, 15 College Green, Gloucester GL1 2LZ 01452 528491
This privacy notice will be regularly reviewed and may be updated periodically e.g. should legislation or circumstances change.